Vellum. It’s not just for illuminated scrolls. For those of you not in the self-publishing world, or those newer to book formatting, Vellum is also a popular software option that helps magically transform your manuscript from a document processing file into something the non-publishing world might call a book. (This post includes affiliate links)
I know plenty of authors who basically describe it as the bee’s knees when it comes to formatting your book. But what if you are allergic to bees? What do you do then? I say that as a bit of a joke, however, They limit Vellum to Mac users. It’s not cheap to use either, so it isn’t for everyone. Nor is the entire process of book formatting for that matter, but that is an entirely different subject.
So what is an author intent on publishing a new book to do?
I’m glad you asked as I have recently spent far too many hours getting my various books ready for its upcoming publication date by experimenting with Vellum alternatives offering formatted files I could then take to a professional printer.
This was my trusted go-to method of getting my books in initial shape for years as it allowed me to tweak font sizes, add decorative flourishes, and basically customize my book’s size and content any way I saw fit. However, Word has an annoying habit of inserting blank pages, “helpfully” adjusting page numbers, and text can be overly stretched with funky spaces between the words if you don’t know some of the advanced tricks.
- Pros – High degree of control
- Cons – Takes forever and a day if you don’t know what you’re doing, or haven’t written your entire manuscript with Word formatting in mind (i.e. you didn’t take advantage of Word ‘styles’) and may just drive an author to drink.
A few years ago, I discovered an alternative—Affinity Publisher. The one caveat is, while you can, in theory, use Affinity Publisher to write your novels or text books from scratch, I don’t recommend it. It works much better when you import a Word file, or to a lesser extent a PDF file, with your text and then use the program’s fantastic text and paragraph control features to tweak how words appear on the page. The program costs approximately $50 US, but it is a onetime fee versus an ongoing subscription.
- Pros – Improved readability compared to Word in terms of text spacing. Much easier to control pesky things like blank pages and funky page numbers.
- Cons – Occasionally glitches when you try to move pages around after initial import, so save and save often.
InDesign offers a lot of the same customization capability of Word and Affinity, which can help your book stand out from the competition (caution – this isn’t necessarily a good thing). Like Affinity, it also does a better job then Word at handling the space between words on the page. But unlike Affinity, InDesign is no newcomer to the industry. This means there are plenty of tutorials available to help you get started, which is good because it has more features than you even know you need. However, it isn’t cheap.
- Pros – Highly stable platform with industry leading functionality
- Cons – it’s an Adobe product, which means a steep learning curve and a high price tag though there is a free trial option.
Scrivener is a word processing and story organization tool specifically designed for books. You can copy and paste your manuscript from another word processor into the software, or import it depending on the file type, and export the Scrivener version as a print-ready PDF. However, it is probably far easier to write the entire project in the software from the get-go. While Scrivener is designed for print books, it also has a partnership with Vellum if you prefer their templates over Scrivener’s offerings provided you are willing to pay the price for both services.
- Pros – Super easy to export your complete manuscript into a print-ready pdf
- Cons – The product works best when you write your manuscript from end to end in the tool rather than try to import it from another processing program, and doesn’t offer the same level of customization in your book’s format as offered by Word or InDesign (once again, this is not necessarily a bad thing as some people can’t handle the awesome power that is font selection).
In addition to editing, Reedsy includes a free book formatting service. All you have to do is copy and paste your manuscript into its online user interface, designate elements of your book like chapter name or section separator, select a book size, and a theme. It also is partnered with Blurb, which is a print on demand service, making it easy to print your book once it has been formatted.
- Pros – Easy to use with a price that’s hard to beat. It even inserts back matter pages for you like your social media links, description (with images) of your other books, and a note about how people can join your mailing list.
- Cons – You have to copy and paste each chapter one by one, which is time-consuming, and you are limited to three themes and three book sizes. Also, you don’t get your formatted file right away, though I only had to wait for a few minutes before I received the email saying my book was ready.
Of course, you also have the option to outsource book formatting if, unlike me, you are a sensible person who would like to actually spend time with your family or friends on the weekends (or be working on your next book) rather than seated in front of a computer screen waiting for swirling wheels or flipping hourglasses to say your file is ready.
- Pros – You keep your weekends
- Cons – You have to trust that your formatter knows what they are doing and, if you find that edits are required in your final proof, it can start getting costly.
But in the end, no matter which path you choose, holding that end product in your hands for the first time is always worth the hassle. Trust me.